Orchard Farm High School is seeking to a Data/Registrar Administrative Assistant to join our team!

The High School Data/Registrar Administrative Assistant provides a wide variety of complex and confidential administrative support to the building administrators, counselors, and building staff, to assist in ensuring the building/counselor offices are running as effectively and efficiently as possible.

 

The district offers a great benefits package including paid health, dental, vision and life insurance for employees.  Paid time off, tuition reimbursement, professional developement and 30% discount on tuition based programs are also offered by the district.  Retirement "Pension" plan offered through PSRS/PEERS, along with many supplemental policies and 403/457(b) plans.

 

Essential Functions: (included but not limited to the following)

• Maintain High School data and assist District Data Manager with specific state reporting.
• Maintain Master Scheduling for High School
• Facilities records/transcripts requests for current/previous high school students
• Monitor, maintain and process historical grades and high school records according to retention 
• Maintain specific data for Career Ready, College Ready and Life Ready
• Coordinates communication with Military, employers, and post-secondary institutions
• Assists in maintaining documents, files and records for the purpose of providing up-to-date reference and audit trail for compliance.
• Composes documents for building and district administrators or other staff as requested
• Attend meetings as assigned for the purpose of conveying and/or gathering information required to perform functions.
• Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the school.            

Knowledge, Skills and Abilities

• Ability to describe problems and work verbally or written to supervisor as required.
• Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
• Ability to carry out instructions furnished in written or verbal form.
• Ability to perform basic mathematical operations as needed for position.
• Ability to problem solve by defining problem, collecting and analyzing data, establishing facts and drawing valid conclusions.
• Ability to process paperwork accurately according to standardized procedures and adhering to deadlines.
• Ability to maintain confidentiality of information regarding students, employees and others.
• High level of attention to detail and the ability to complete work in an accurate and timely manner.
• Knowledge of office management procedures.
• Knowledge of laws and regulations, District policies and procedures, principles, guidelines, and best practices related to the school (e.g., Student Services, Human Resources, Facilities and Business).
• Posses organizational and time management skills.
• Proficient computer skills with use of Google Suites and Microsoft.

Minimum Qualifications

• Graduation from high school.
• Associates degree or equivalent work experience required, Bachelor's degree preferred.
• Successful professional office experience in related area preferred.

 Details

• 7:30 a.m. - 4:00 p.m., Monday - Friday
• 12 month position
• $19.00 - $26.00 per hour